Smart ShiftPlanning Solution
Complete shift planning in minutes with UR Work. Drag-and-drop interface, automatic conflict detection, and real-time notifications make team management effortless.
Create Your Branches
Manage all your business locations on a single platform. Create custom settings, employee assignments, and shift plans for each branch.
Define your headquarters and branch locations, add addresses and contact information.
Set working hours and shift rules for each branch.
Easily manage employee transfers and shift sharing between branches.
Branches
Manage all locations
Headquarters
Manhattan, NY
45
Employees
Brooklyn Branch
Brooklyn, NY
28
Employees
LA Branch
Los Angeles, CA
32
Employees
Total Branches
3
Total Staff
105
Active Shifts
48
Employees
Manage your team
Add Your Employees
Add all team members to the system. Optimize shift planning by defining skills, positions, and work preferences.
Create employee profiles: name, position, and contact information.
Define skills and certifications for each employee.
Set work preferences and time-off days.
Create Shift Templates
Save time with reusable shift templates. Create standard templates for morning, evening, and night shifts.
Define shift start and end times.
Apply templates with one click, convert to weekly or monthly plans.
Create standard templates for morning, evening, and night shifts.
Teams
Team-based organization
Total Teams
3
Total Members
16
On Duty
5
Create Shift Teams
Organize your employees into shift teams. Assign a shift manager to each team and track team performance.
Organize your employees into shift teams.
Assign a shift manager to each team.
Easily manage, add, or remove team members.
See which team is on which shift at a glance.
Schedule Shifts
Create and assign shifts easily with drag-and-drop interface. Automatic conflict detection and real-time notifications ensure error-free planning.
Time Saved
70%
Efficiency
95%
Accuracy
99%
January 2025
Week 3
Alex Johnson
08:00 - 16:00 • Morning Shift
Emily Davis
16:00 - 00:00 • Evening Shift
Michael Chen
00:00 - 08:00 • Night Shift
Swap Requests
Flexible shift swapping
Jan 16 08:00 - 16:00
Jan 19 08:00 - 16:00
Approval Flow
Shift Swap
Employees can request shift swaps with each other. Multi-level approval system ensures target employee accepts first, then manager approves.
Employees can request shift swaps with each other.
Multi-level approval system ensures target employee accepts first, then manager approves.
Complete swap history is recorded.
Status tracking: Pending → Worker Accepted → Manager Approved
Leave Requests
Easily manage your employees' leave requests digitally. One platform for annual leave, sick leave, parental leave and more.
12 different leave categories: Annual, sick, maternity/paternity, marriage, bereavement, military and more.
Multi-level approval system automatically routes leave requests to managers.
Leave balances and usage history tracked in real-time.
Easily create and track leave requests via mobile app.
Leave Requests
Smart leave management
Annual Leave
Sick Leave
Parental
Marriage
Bereavement
Exam Leave
Alex Johnson
Annual Leave • Jan 15-19, 2025
Approval Flow
Company Name
Acme Tech Inc.
info@acme.com
Phone
+1 555 123 4567
Address
San Francisco, CA
Tax ID
XX-1234567
Timezone
America/Los_Angeles
General Settings
Extra features your company can configure: profile management, leave policies, holiday calendar and security settings all from one central place.
Company Profile Management
Keep your company's basic information up to date:
Customizable Leave Policy
Every company has different needs. Set your own leave rules:
Smart Holiday Calendar
Define holidays at company and branch level:
Password Management
Protect your account security. Update your password anytime. Maximum protection with strong password requirements.
Departments
Organize employees into groups within each branch and define multi-step approval chains. Every department can have its own hierarchy that governs who approves what.
Create departments tied to a specific branch with CRUD operations.
Define an approval chain: specify which role approves in sequence (e.g., Team Lead → HR Manager → Branch Admin).
Configure which approval scopes require this chain: leave, fuel, maintenance, shift swaps, and more.
Track member counts and toggle departments between active and inactive status.
Apr 10 – Apr 14 (5 days)
"Coverage arranged for my shifts."
Apr 7, 14:30
"Long-haul run to warehouse, 180 km."
Apr 9 ↔ Apr 11
"Both employees agreed."
Approvals
Manage the full lifecycle of multi-step approval requests in one place. Approve, reject, or comment — every action is timestamped and visible across the chain.
Three views: Pending (action required), My Requests (submitted by me), Completed (history).
Supports leave, fuel, maintenance, parts purchase, vehicle & driver documents, shift swap, and missing check-in requests.
Chain logic: requests progress step-by-step through the department hierarchy (e.g., Step 2 of 3).
Admins can bypass the full chain with a single action; all approvers can add comments on each decision.
Pending
Shift Reports
Ensure seamless communication between shifts. Outgoing teams leave structured handover notes for incoming teams, keeping everyone informed and operations running smoothly.
Staff write handover notes at the end of each shift for the incoming team.
Author and recipient tracking — always know who wrote what and for whom.
Filter by branch or company, search by content, and paginate through history.
Full CRUD support: create, view, edit, and delete reports with ease.
Cash register balanced. Stock replenishment needed in aisle 3.
AC unit in break room making noise. Reported to maintenance.
Quiet night. All tasks completed. New delivery expected at 09:00.
Incident Reports
Record and track workplace incidents with full accountability. From minor observations to critical events — every incident is logged, severity-rated, and followed through to resolution.
4 severity levels: LOW, MEDIUM, HIGH, and CRITICAL for accurate prioritization.
Status workflow: OPEN incidents are tracked until closed with a resolution note.
Attach photos and PDF documents, view them in a built-in lightbox viewer.
Role-based access: Workers see their own reports, Shift Managers resolve, Branch Admins manage their branch.
All Severities
Tasks
Managers create and assign tasks to employees, branches, or groups. Workers see their own tasks, complete them with a note and location data, and managers track everything in real time.
Create, edit, delete, and cancel tasks — assign to an individual employee, a branch, or a group.
Set a due date and attach a location with GPS coordinates and a Google Maps link.
Distance check mode per task: verify location at start, at end, or skip entirely.
Admins see all tasks and have full CRUD access; Workers only see their own tasks and can mark them complete with a note.
Status
Morning Shift
Monday, Apr 7 · 08:00 – 16:00
HQ — Manhattan
Warehouse A — Loading Bay
123 West 34th St, New York, NY
Shift Location
Assign a specific work point to any shift — separate from the branch address. Employees see exactly where they need to be, and the coordinate is recorded when they clock in.
Each shift can have its own named location with an address and GPS coordinates (lat/lng).
Completely optional — shifts without a location assigned work exactly the same way.
Set once on a shift template and every shift created from it inherits the location automatically.
When clocking in or out, the shift location is passed to the attendance record so the distance from that point is logged — no blocking, just visibility.
Location rules (max distance, block / notify mode) are set at the branch level, not the shift location. The shift location is for reference and attendance logging only.
Learn Shift Management
Learn UR Work quickly with our step-by-step video guides.
Creating Single Shifts
Learn how to create one-time shifts.
